Posts Tagged ‘event management’

Professional event planners know how to put on great parties, concerts, and conferences for their clients. While these specialists are highly trained professionals, there are basic secrets of event planning that anyone can use to promote an upcoming event, wedding, or party. Most of these tips require advance preparation on the part of the event planner, but using these suggestions can make the event go smoothly without the stress of a last-minute rush.

• Serve convenience foods at the event. Since parties, conferences, and receptions generally run long, it’s a good idea to serve foods that can be served at room temperature. This will help you to avoid reheating overcooked dishes throughout the evening. Finger foods are great to serve at large gatherings, since they’re small, relatively mess-free, and easy to carry.
• Think about the accessibility needs of your guests. If the facility has more than one story, there should be an elevator for disabled or elderly individuals. Are the emergency exits clearly marked? Is there more than one direct exit from the meeting room?
• Prepare for a larger guest list than the one you originally received. While it may be good manners to RSVP beforehand, most people do not and they may arrive at the workshop or the conference with their attendance fee in hand, ready to enter. Technically, companies have the right to refuse entry to people who don’t reserve their seats, but few do, so you may want to add extra seating for last-minute attendees. This is especially true at social functions such as banquets, awards ceremonies, and most of all, weddings.
• Plan for necessary functions. Bathrooms and working sinks are so vital to everyday life, it’s easy to forget them when planning a large event. But if the meeting place doesn’t have sufficient restroom facilities and running water, you’ll be sure to hear about it from your catering staff and your guests. Tour the venue beforehand and establish your seating arrangement so that guests can easily access the bathrooms.
• Don’t forget the weather forecast! This suggestion affects outdoor events in particular such as wedding receptions or company picnics, but It’s a factor in every large gathering. Be prepared for inclement weather by setting up a coat and umbrella space near the entrance and providing disposable rain ponchos for guests as necessary.

Image c/o: Northeast Indiana

Have you been considering hosting a meeting, conference or other special event in New Orleans but aren’t quite sure where to start?  The good news is you’ve come to the right place.

Welcome to the ACCENT DMC blog – where we discuss all things related to putting on a great New Orleans event like a meeting, trade show or conference.  The staff at ACCENT has been doing this since 1991 and now we’re going to share our experience with you!

What We Do

From initial contact, ACCENT on Arrangements-DMC is ready to work for you by providing destination management services for your New Orleans event.

Imagine…

All of your event needs handled in one call.
Every transport, every meal, every event, every tour.
Every facet of your event… Taken care of… Any size, anytime.

ACCENT on Arrangements-DMC is located in New Orleans, Louisiana, and will create the perfect event to fit your budget, focus, and business needs, allowing you the opportunity to enjoy the event and the City of New Orleans.

ACCENT on Arrangements-DMC thrives to make the impossible possible. Every event is customized with the greatest attention to detail. Creating exceptional events, memorable meetings and distinctive conventions is our job, but exceeding our clients’ expectations is our passion.